Restricted Research Expenditures

A restricted research expenditure is an expenditure of funds for which the use of the funds qualifies as research and development and for which an external entity has placed limitations of use. When it established the Texas Comprehensive Research Fund (TCRF) and the Core Research Support Fund (CRSF), the Texas Legislature created formulas to allocate research funds to eligible institutions, based wholly or in part on institutionally-certified restricted research expenditures. The purpose of this section is outlined in Texas Administrative Code Chapter 13, Subchapter G.

Tabulation of annual Restricted Research Expenditures FY 2013 - 2017

The Coordinating Board established Standards and Accounting Methods (SAMs) for reporting restricted research expenditures, which are reviewed and may be revised as needed by the Restricted Research Committee. The Coordinating Board convenes the Restricted Research Committee annually, prior to the end of each accounting year, for review of awards and transparency of the award list.  

2018 Transparency Review Calendar
May 10 Webinar, 11 am CDST - noon
No later than June 8 Institutions send their list of awards to 
June 15 to July 3  Review of transparency list (awards may be marked for discussion) 
July 5 to July 26 Institutions may upload additional materials 
August 1 Institution representatives meet for discussion of transparency list

Restricted research classification according to SAMs is a public process that serves two purposes. First, it allows institutions to verify that other institutions have classified expenditures appropriately. Second, it encourages commonality in decision making where institutions receive contracts and grants from the same programs.

Reports on Expenditures under TCRF and CRFS

Institutions that received funds from the Texas Comprehensive Research Fund (TCRF) or the Core Research Support Fund (CRFS) -- and from the Research Development Fund, RDF, in years up to fiscal year 2015 (see section "History" below) -- must report the manner in which they used the appropriated funds in the preceding fiscal year. Institutions should use the Usage Report Form to report to the Coordinating Board by December 1 of each year.

Reporting of Restricted Research Expenditures

Institutions shall submit verified reports of their restricted research expenditures to the Commissioner through the Sources and Uses template in the Coordinating Board's annual Survey of Research Expenditures.

If an institution had expenditures for awards not captured on the Restricted Research Awards List, it may submit the form for unreported awards. The awards will be reviewed by the Restricted Research Committee the following year. Please submit the unreported awards list to


Inquiries should be directed to