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FAQ Course Information on the Web


  1. What needs to be included? Does information already on our site need to be reproduced?
  2. How much detail must be provided?
  3. What if my institution has multiple sections of the same course? Does separate information need to be posted for every section?
  4. How much of this information needs to be searchable online?
  5. What is the timetable?
  6. Do we have to post course evaluations on the web?
  7. What kind of information is required to cover work-study opportunities? What exactly is a “work-study opportunity”?
  8. What are the requirements for the bi-annual Compliance Report?


  1. For each undergraduate classroom course offered for credit, each public institution (other than medical or dental units) must provide a syllabus, a c.v. for the instructor of record, and a departmental operating budget. If any of this information is already available elsewhere on the institution’s website, links can be provided instead of new documents.

  2. The course syllabus is required to state each major course requirement, including each major assignment and examination, the measurable learning outcomes for the course, a general description of the subject matter of each lecture or discussion, and lists of any required or recommended readings. A “major assignment” would be anything that would typically count for at least ten percent of a final course grade. The required readings need only be the major readings that occupy more than one class period: the title of a textbook is sufficient, not the individual page numbers that are assigned. Single articles or short excerpts from longer works are not necessary to list.

    There has been some concern over the requirement to give a description of every lecture or discussion. We are aware that individual class content cannot always be predicted in advance, especially if the course depends upon unfolding current events or adjusts to the interests/abilities of the students. Faculty are free to update their course information as time and technology permits, but information should be refreshed at least once per semester. The amount of information in the descriptions should be guided by what is most useful to students and what is accurate enough to predict in advance. For some courses, detailed assignments may be available with little chance of change; for other courses all that may be accurate to post would be something like “Discussion of current events related to the national economy.”

    For the curriculum vitae, here is what must be included:  

       • All institutions of higher education attended, with the degree(s) earned.
       • All previous higher education teaching positions, including the names of the institutions, the position, and the beginning and ending dates.
       • A list of significant professional publications relevant to the academic positions held, including full citation data for each entry. A complete list of publications is not required.
       • The curriculum vitae may include the instructor’s professional contact information, such as office telephone number, work address, and institutional email address. Vitae are not required to include personal information about the instructor, such as the home address or personal telephone number.

  3. A c.v. needs to be posted for every instructor teaching any of the sections. If the sections have identical syllabi, reading lists, major assignments, and class subjects, then separate information does not need to be posted. If there are differences, however, then each section needs its own information so students can be best informed about their class selections.

  4. The CB rules state that there are three types of documents (syllabi, vitae, and departmental budgets) that must be retrievable via a search engine. There is nothing that requires institutions to make the content within the documents themselves searchable, although there is certainly nothing preventing institutions from doing so to make the information as helpful as possible. For example, a search for “Shakespeare” may come up with the titles of courses, but it won’t necessarily have to produce links to every publication title in every reading list or vitae bibliography with the word “Shakespeare.” So long as students are directed to the most relevant courses for their keywords, they can drill down on their own from there to find out what they need to know.

  5. Information about a class is to be posted not later than the seventh day after the first day of class. Information is to remain available on the site for at least two years from the date the information was first posted. The c.v. for faculty must be updated at least once a year for the entire time the information is available. By January 1 of each odd-numbered year, a written report regarding the institution's compliance with this section is to be sent to the governor, the lieutenant governor, the speaker of the house of representatives, and the presiding officer of each legislative standing committee with primary jurisdiction over higher education.

  6. Institutions must conduct end-of-course student evaluations for each course, but they are not required to be posted on the web. The original legislation, House Bill 2504 of the 81st Legislature, specified that each institution must develop a plan to make course evaluations publically available on the website at a later date.

  7. Information about work-study opportunities needs to be sorted by department as appropriate. There are no specifications for how often the information must be updated, but in the interest of students the institution should keep the information as current and relevant as possible.

    “Work study” includes all of the programs and opportunities in the Federal College Work-Study Program, the State of Texas Work-Study Program, and any similar financial aid employment programs sponsored by the institution. Work-study applies only to resident undergraduate students, and it does not include teaching assistantships or similar positions for graduate students.

    A link to the work-study information should be available on the institution’s main financial aid website.

  8. The law requires a written report describing each institution's compliance with the statute, due by January 1 of each odd-numbered year. There is no format or length requirement specified for the report. Copies of the report are to be sent directly to the governor, the lieutenant governor, the speaker of the House of Representatives, and the presiding officer of each legislative standing committee with primary jurisdiction over higher education. It is not necessary to provide a copy of the report to the Coordinating Board.

    For the January 1, 2017 report, here are the addresses where the report should be sent:

    Governor Greg Abbott
    Office of the Governor
    P.O. Box 12428
    Austin, Texas 78711-2428

Lt. Governor Dan Patrick
Capitol Station
P.O. Box 12068
Austin, Texas 78711

Joe Straus
Speaker of the House
Room CAP 2W.13
Capitol P.O. Box 2910
Austin, TX 78768

Sen. Kel Seliger
P.O. Box 12068
Capitol Station
Austin, Texas 78711

Rep. John Zerwas
Room E2.308, Capitol Extension
P.O. Box 2910
Austin, TX 78768

See the Coordinating Board rules relating to Internet Access to Course Information for definitions and an itemization of what is considered to be full compliance. You can find the text of the rules at this website.


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